Bilingual School Business Manager

Job ID Number

Employment Type

Worksite Flexibility

Job Summary

Job Description

Salvaggio Academy, a private school in Allentown, Pennsylvania, is seeking a dedicated and bilingual (English and Spanish) School Business Manager to oversee its financial and operational functions. The ideal candidate will have experience working in a school environment, a managerial background, and a thorough understanding of basic financials.

What You'll Do

Financial Management:

• Advising school leadership on fiscal matters
• Collaborate with school leadership to develop the annual SA budget
• Manage financial processes, including budgets, vendor expenses, EITC/OSTC funds, grants, donations, etc
• Communicate with school families regarding financial matters, scholarships, and financial aid
• Assign scholarships and financial aid
• Maintain checks and balances through separation of duties where possible
• Ensure compliance with financial regulations and school policies

Operational Management:

• Coordinate and oversee administrative functions and support services
• Collaborate with school leadership to develop and implement strategic plans
• Manage supply ordering and inventory
• Maintain relationships with external vendors
• Assist families with Simple Tuition Services scholarship and financial aid documentation.
• Handle accounting responsibilities through Gradelink
• Oversee facilities and IT management
• Implement health and safety protocols, ensuring compliance with regulatory reviews (e.g., PA Department of Education, PA Department of Agriculture, Allentown Health Bureau)
• Facilitate meetings with operations staff on compliance, updates, and training opportunities

Regulatory Compliance and Reporting:

• Maintain staff records and compliance with PDE-mandated clearances (e.g., Act 151,114, and 34)

• Ensure staff completion of PDE-mandated trainings (e.g., Act 126, 55, CPR, Suicide Prevention, Diabetes Care and Treatment, etc.)
• Coordinate and conduct safety drills
• Ensure compliance with the National School Lunch Program (NSLP) requirements, including, but not limited to, application submissions, claims on a monthly and annual basis, direct certification, financial reporting, procurement processes, and administrative reviews
• Participate in the triennial revision and submission of the PDE-mandated Wellness Policy and Triennial Report

Stakeholder Communication:

• Serve as the primary liaison for auditors, suppliers, and regulatory bodies.
• Facilitate communication between English and Spanish-speaking stakeholders

Professional Development:

• Engage in ongoing professional development to stay informed about best practices in school business management

What You'll Need

Required:

Education:

• Bachelor's degree in Business Administration, Finance, or a related field

Certification:

• Relevant certification in School Business Administration or a related field is desirable

Experience:

• 3 years of work experience, preferably in education and/or business or operations management.
• 2 years managing a team or multiple large projects preferred

Skills:

• Bilingual in English and Spanish
• Strong knowledge of financial accounting and experience managing operating budgets
• Demonstrated management and leadership skills
• Strong project and time management skills; ability to effectively backwards plan, juggle multiple priorities with great attention to detail, and deliver consistent and timely results
• Strong systems thinker, builder and planner
• Sense of humility, customer service mindset and ability to proactively solve problems and make decisions quickly
• Team player with strong interpersonal and stakeholder management and relationship building skills
• Ability to lead, influence, and hold others accountable to upholding high standards of operational excellence
• Ability to be calm under pressure, especially in difficult conversations with parents and staff.
• Excellent organizational, verbal, and written communication skills
• Excellent computer skills, including Microsoft Word, Microsoft PowerPoint, and Microsoft Excel
• Ability to be flexible and adapt and work collaboratively

Preferred:

• Experience working in a private or charter school
• Experience working with the Pennsylvania Department of Education

Physical Demands

• Ability to safely and successfully perform the essential job functions
• Ability to stand, sit, and move around the office for extended periods
• Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor
• Ability to lift 25 lbs.

Reasonable Accommodation Statement

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to or 824 - 8111.

Equal Employment Opportunity Policy Statement

It is the policy of CAI not to discriminate against any employee or applicant due to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran. It is also the policy of CAI to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment. Employees and applicants of CAI will not be subject to harassment due to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited.