Sign Up | Login

Admin Assistant III - TS/SCI w/Polygraph with Security Clearance

Job Posted 2/5/2025
General Dynamics Information Technology
Chantilly, VA 20151
United States
Job Description
Discover a career that is challenging, impactful, and mission critical. Join our team as an Administrative Assistant III (AA III) and make an impact on our customer. While you help us advance the mission, we'll help advance your career. HOW AN ADMINISTRATIVE ASSISTANT III WILL MAKE AN IMPACT: Provide the full range of support to the Sponsor's Front Office, Department Chiefs, Program Managers and a diverse foreign language instructor workforce, to include planning, coordinating and conducting facility events, projects and prograrns
The candidate will provide administrative support services to Sponsor's Front Office (senior management personnel) to include management of schedules and calendars, planning of travel, handling high-level events and communications, and other administrative duties as assigned
The candidate will be responsible for managing calendars for 6 senior officers on a daily basis
Must be able to de-conflict schedules and accommodate conflicting priorities based on established hierarchies
The candidate must be comfortable and capable of interacting with senior level management from outside offices and groups, verbally and in writing
The candidate will book conference rooms in preparation for meetings, coordinate schedules between management and all attendees, ensuring that all parties are available and able to attend; will follow up with attendees and confirm attendance prior to meetings; keep meeting minutes and make note of action items, provide meetings minutes to all attendees via email in a timely manner after meeting is concluded
The candidate will assist with managing the classroom schedule and calendar for training events hosted at the office location
The candidate will be responsible for ad hoc taskings, such as updating phone cards, submitting necessary requests for granting/removing accesses/permissions for arriving/departing personnel, ensuring that office records are up to date and being aware of administrative responsibilities related to day-to-day workflow
With some guidance, the candidate will assist with organizing quarterly All-Hands events for approximately 100 people, 2 instructor events and various other training events as needed for office staff and related contractors
Duties will include scheduling rooms, setting up furniture, sending invitations and confirming attendance
The AA III will coordinate travel for the principals, to include 2-3 trips per principal per year WHAT YOU'LL NEED TO SUCCEED: The position requires an active Top Secret/SCI with Polygraph security clearance
The position requires High School Diploma and three (3) years of relevant experience or equivalent combination of education and experience
Core hours are 9am-3pm
Candidate must be able to operate in a team environment as well as successfully work on their own
This position is on customer site in the McLean area GDIT IS YOUR PLACE: 401K with company match
Comprehensive health and wellness packages
Internal mobility team dedicated to helping you own your career
Professional growth opportunities including paid education and certifications
Cutting-edge technology you can learn from
Rest and recharge with paid vacation and holidays Work Requirements