Accounts Receivable Manager

Job Posted 1/31/2025

Sterling Lexicon

Jacksonville, FL 32290

United States

Category Accounting

Job Description

Sterling Lexicon is a leading provider of global mobility services. We manage all facets of our clients' mobility programs, while focusing on providing flexible solutions for corporate and U.S. government organizations worldwide.

General position summary:

Oversee and manage all accounts receivable personnel, manage full-cycle accounts receivable process, monitor client aging, identify risk accounts, and facilitate timely collections. Manage and streamline departmental processes such as client invoicing, treasury, and collection. Serve as the primary support and subject matter expert for the accounts receivable team.

Essential Functions/Major Responsibilities

Manage the full-cycle of the accounts receivable process
Oversee and manage Accounts Receivable Coordinator and Cash Coordinator roles, including completion of yearly performance appraisals
Manage billing processes, including review and approval all client billings for direct reports, responding to all billing inquires received from internal and external clients
Develop and implement audit procedures to ensure completeness and accuracy of workbench approvals, updates to CCA flag field, and other areas of reconciliation as needed
Manage the monthly reconciliation process for receivables. Identify and reconcile discrepancies
Conduct detailed review of aged receivables and coordinate follow-up and resolution of aged items, including client returns, unapplied payments, and other credits
Perform routine reviews of Accounts Receivable processes, streamlining to increase organizational efficiencies, inclusive of communicating to Director as appropriate
Manage (review and approve) the extended use of funds/late fee invoicing process
Manage the interest on equity processes, inclusive of calculation and entry to operational platforms (L360)
Manage the interest on disbursement process, routinely reviewing calculations, ensuring completeness and accuracy
Provide leadership, guidance, and best practice for all departmental processes, tasks, and activities
Serve as subject matter expert for all departmental processes, tasks, and activities
Acts as liaison between accounts receivable team, Account Management, Operations, and Information Technology on high-level billing related inquires or matters
Acts as departmental representative for all internal and external client requests and inquires, and sees them through to completion
Perform detailed analysis of the unbilled receivable account; data should be summarized and forwarded to Accounting Director monthly with reconciling items identified and proposed action to clear those items
Serves as project manager for accounts receivable related initiatives and matters
Establish measures and turn time targets for direct reports
Assist with coverage as needed
Assist with routine internal and external audits
Assist Accounting Director with special projects, as needed

Specific Job Skills

Strong organizational skills to manage daily responsibilities
Moderate to strong project management skills, with particular emphasis on technology-based projects
Excellent communication skills.
Teamwork and interpersonal skills required

Education and/or Experience

Two to three years experience in a managerial role
Experience using Microsoft Excel
Experience using Adobe preferred, but not required
Experience using Great Plains preferred, but not required
Bachelor's degree in accounting/business administration, or commensurate experience

Supervisory Responsibilities:

Supervisory Responsibilities.

Other Duties & Responsibilities:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Education & Experience:

Bachelor's degree in preferred; 3 to 5 years in related Finance or Accounting background or equivalent combination of education and experience.

TRAVEL:

Less than 10% travel required.

Language Skills:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports.
Ability to speak effectively before groups of customers or employees of the organization.
Excellent written and verbal communication skills.

Mathematical Skills:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Operations:

To perform this job successfully, an individual should have strong knowledge of Microsoft Office Suite, and the ability to learn and effectively use software applications such as move management, accounting/billing, HRIS (Human Resources Information System), timekeeping and other applications used in the performance of job duties.

Planning/Organization:

Ability to prioritize and re-prioritize as situations and needs change throughout the workday
Ability to multi-task and organize workflow to manage daily responsibilities, meet deadlines and prioritize work

Certificates/Licenses/Registrations:

None required.

Working Conditions:

Cubicle working environment
Noise level in the work environment is usually moderate

Physical/Environmental Demands:

Activity:

Stand - Under 1/3 Time
Walk - Under 1/3 Time
Sit - Over 2/3 Time
Use hands to finger, handle, or feel - Over 2/3 Time
Reach with hands and arms - 1/3 to 2/3 Time
Climb or balance - None
Stoop, kneel, crouch or crawl - Under 1/3 Time
Talk or hear - over 1/3 to 2/3 time
Taste or smell - None
Other - None

Physical Activity Level:

The employee must occasionally lift and/or move up to 10 pounds.
While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear.
The employee is occasionally required to reach with hands and arms.

Manual Dexterity:

Manual dexterity sufficient to reach/handle items, works with the fingers, and perceives attributes of objects and materials.

Special Vision Requirements:

Specific vision abilities required by this job include close vision and ability to adjust focus.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity,
national origin, disability, or status as a protected veteran.

Use your current and previous experience to find new opportunities on the road to success. At Sterling Lexicon, we're committed to helping our employees flourish and reach new heights.