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Accounts Receivable Clerk

Job Posted 1/28/2025
Control Associates Inc
Allendale, NJ 07401
United States
Category Accounting
Job Description
Accounts Receivable Clerk

Since 1933, Control Associates along with its global process automation business partner, Emerson Automation Solutions, specializes in supporting the process control equipment and service needs of the following industries: Biotech, Chemical, Food & Beverage, HVAC, Hydrocarbon Processing, Natural Gas Distribution & Transmission, Oil Refining, Pharmaceutical, Power Generation, Pulp & Paper, Water & Wastewater Treatment

Setting new standards for industrial process automation solutions in metropolitan New York City, Control Associates, Inc. is the premier provider of industrial process control systems, precision instrumentation, asset reliability, vibration analytics, Manufacturing Execution Systems, (MES), and data management solutions. We are looking to hire an Accounts Receivable Clerk, and this role will be based at our Allendale, NJ headquarters.

Responsibilities:
  • Daily, timely and accurate data entry of customer invoices and credits.
  • Respond to customer inquiries and requests for supporting documentation.
  • Customer portal management; identify discrepancies and resolve.
  • Distribute customer invoices and submit invoices online to customer portals for payment.
  • Collect and process credit card payments and remit corresponding invoices.
  • Apply and lift customer credit holds within ERP accounting system.
  • Daily review of A/R Aging
    • Assess bad debt and propose write-offs to A/R Collections
    • AR Aging Reporting including communication with Account Managers on the status of Customer A/R Aging
    • Balance sheet account reconciliations of related A/R accounts
  • Prepare commission invoicing and present to Credit Manager for review and approval
  • Daily cash clearing in ERP accounting system
    • Bank ACH
    • Deposit checks
    • Credit card payments
  • Collect and review required Sales Tax Exemption Form for customer accounts
  • Maintain and update Sales Tax Exemption Database
  • Normal Working Hours: Monday through Friday 8:00 AM to 5:00 PM.

Required
  • Associate's degree or higher is required.
  • 4+ years Accounts Receivable experience required.
  • Excellent attention to detail is required.
  • Customer facing role, must have excellent written, verbal, and electronic communication skills.
  • Must have intermediate Microsoft Excel skills, Advanced Excel experience (V, H, or XLOOKUP), preferred.
  • Previous work experience with any accounting tools/software, within an ERP, is ideal.
  • Must satisfactorily complete training on CAI operating systems including accounting software package.
  • Please note that work visa sponsorship is not available for this role.
  • This is a direct placement position; third party contracts are not available.

Control Associates, Inc., offers competitive salaries that include a bonus potential.

Excellent benefits, including multiple medical plan choices, vision, and dental insurance with coverage for both employees and dependent family members. Medical and dependent care flexible spending benefits, health savings accounts, company paid for long-term disability and life/ADD insurance plans with a buy up option.

Paid time off including vacation days, holidays, and sick days

Our retirement plans include a 401(k) plan (with company match) and an Employee Stock Ownership Plan (ESOP), is a company-funded benefit that provides additional retirement compensation to qualifying employees.

Certification/Training, we provide both in-house and Client/System specific technical training

Control Associates Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, creed, race religion, color, national origin, citizenship, disability, sex, marital status, sexual orientation, familial status, gender, ancestry, or liability for services in the U.S. Armed Forces, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment.

Control Associates participates in E-Verify. Click here to view E-Verify Participation Poster