Accounts Receivable Analyst

Job Posted 2/16/2025

Augusta University

Augusta, GA 30901

United States

Category Accounting

Job Description

Accounts Receivable Analyst

Job ID: 281289
Location: Summerville Campus
Full/Part Time: Full Time
Regular/Temporary:

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at .

Location

Augusta University

Our Health Sciences Campus: th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

The Controller's Division Missions are: Account for all financial resources and provide advice to administrators, faculty, and students to support the University's overall mission of instruction, research, and healthcare services; Manage the investment of all University funds to ensure maximization return on investments; Receive and deposit all funds due to the University in a timely manner; Ensure compliance with both internal and external regulations, policies and procedures; Maintain and process the University payroll, accounts payable, and travel disbursements efficiently, accurately, and timely; Prepare financial and statistical information to the University management, federal and state agencies, and other interested parties; Maintain the University's accounting and financial reporting systems.

Job Summary

Main responsibility is to analyze and reconcile institutional, state and federal financial aid accounts.

Manage internal scholarship invoicing and research non-payment or account discrepancies.

Collaborate with internal Financial Aid Office.

Analyze and resolve award discrepancies.

Audit student loan data.

Backup/collaborate with the accountants.

Perform all administrative duties related to the position.

Work closely with Accounts Receivable Specialist/Analyst.

Provide superior customer service to internal and external customers.

All positions must adhere to institutional, state, and federal policies and procedures to ensure all guidelines are met, and compliance is achieved.

Responsibilities

The responsibilities include, but are not limited to:

Analysis and reconciliation of institutional, state and federal financial aid accounts and other accounts as assigned, using PeopleSoft Financials, Banner Accounts Receivable, Crystal Reporting and Federal/State databases. These will be performed by required deadlines: weekly, monthly, annual, bi-annual or fiscal.

Communication with the Office of Financial Aid, loan servicer, collection agencies and other AU departments to ensure timely management of student loan/scholarship awards/refunds, account adjustments and audit/analyze reconciliation discrepancies or other related issues.

Create and process journal entries related to scholarship and student loan transactions. Participate in fiscal year-end state audit requirements. Work with Accounts Receivable Specialist/Analyst to ensure all related financial aid deposits are receipting accurately. Research student loan inquiries and provide student customer service.

Audit student loan data in loan servicing database for accuracy. Communicate with loan servicer as primary contact to resolve any reporting discrepancies.

Collaborate with and serve as backup to the accountants in managing the required student loan/scholarship processes and various duties. Ensure a working knowledge of student loan requirements/regulations and an understanding of tuition and fee charges.

Upload, scan and index all student loan documents in Banner Document Management Suite to ensure consistency and documentation availability for customer service continuity.

Provide superior customer service to internal and external customers. Assist with customer service during peak processing and staff outages. Provide support to other Business Office employees, including management, with any/all duties as needed/assigned.

Required Qualifications

Educational Requirements

Bachelor's degree from an accredited college or university with a minimum of 2 years relative experience.

Other Experience

Experience working in an academic environment, Intermediate to advanced Excel ability, documented customer service track record, prior Banner and/or other database experience is highly desired.

Preferred Qualifications

Experience working in an academic environment, Intermediate to advanced Excel ability, documented customer service track record, prior Banner and/or other database experience is highly desired.

Knowledge, Skills, & Abilities

Abilities

Ability to self-manage time and prioritize work assignments.

Ability to perform and knowledge of written processes.

Ability to use multiple databases including financial systems.

Ability to communicate with all levels of society and various cultures.

Ability to handle cash and other forms of money.

Must be able to accept new assignments and adapt to new situations easily.

Knowledge

Ability and knowledge to perform analysis of transactions and to recommend solutions where corrections are needed.

Knowledge of accounting, Excel, and a cognitive ability for data analysis.

Skills

Excellent customer service and accuracy/efficiency in work output.

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: 7

Salary Minimum: $20.29/hour - $23.55/hour

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 2/12/25 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive patient, student, employee, financial, business, etc. information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside . click apply for full job details