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Accounts Payable Specialist

Job Posted 2/5/2025
Chichester School District
Aston, PA 19014
United States
Category Accounting
Full-Time
Job Description
Job Description: Accounts Payable Specialist (Full time)
Location: Chichester School District, Aston, PA

Chichester School District is seeking a full-time Accounts Payable Specialist to join our finance team. The successful candidate will work on-site, assisting with day-to-day accounts payable tasks, ensuring accuracy, compliance, and timely payments.

Key Responsibilities:
  • Processing Purchase Orders: Handle weekly purchase order processing, ensuring all orders are accurate and properly documented.
  • Invoice Management: Match invoices with purchase orders, ensuring payments are made to vendors in a timely manner. Enter invoices from quotes for various departments.
  • Check Cutting: Manage the process of cutting checks that are approved to be released. Preparing monthly checklist for school board meetings. Uploading checks to bank for fraud prevention.
  • Financial Software Utilization: Operate PowerSchool and Finance Plus software to manage financial transactions and records. Processing requisitions into Purchase orders.
  • Journal Entries: Record journal entries related to accounts payable, ensuring proper documentation and accuracy. Detailed record keeping on various projects and related purchase orders.
  • Order Verification: Verify the accuracy of orders before processing and payment. Matching invoices to central warehouse receiving verification. Corresponding with vendors on invoices.
  • Collaboration: Work closely with the assistant business administrator on small projects and other assigned duties.
  • 1099 Forms : Obtain and manage W9 forms for all vendors. Process 1099 forms at year end for all eligible vendors.

Qualifications:
  • Experience in accounts payable, bookkeeping, or financial operations, with a strong attention to detail.
  • Proficiency in PowerSchool and Finance Plus (or similar financial software) is preferred.
  • Background in education or non-profit sectors is desirable, though candidates from other industries will also be considered.
  • Strong organizational skills and ability to manage multiple tasks efficiently.
  • Strong communication skills to collaborate with team members and vendors effectively.