Accounts Payable Specialist

Job Posted 2/5/2025

BF Contracting

Phoenix, AZ 85029

United States

Category Accounting

Job Description

Job Summary

Process invoices received for payment and prepare payments to vendors in an accurate, efficient, and timely manner.

Responsibilities

Process invoices and reconcile statements in compliance with company policies and procedures
Ensure correct approval, sorting, coding and matching of invoices and supporting documentation
Review and be attentive to all coding of invoices, ensuring coded inter-company invoices are entered in accurate period with support
Manage and collect credit card receipts
Create an open payable schedule due for payments with backup and obtain approval
Generate, distribute A/P checks or electronic payments
Maintain and verify vendor W-9 Forms are in compliance with IRS guidelines
Communicate with vendors, subcontractors to ensure accounts are current
Work with other departments to make sure proper documentation and information is collected for other processes within the company
Other related AP office tasks as required
Adhere to B&F Code of Conduct

Requirements

3+ years Accounts Payable experience in a job costing environment
Experience processing accounts payable invoices for multiple entities and projects
Self-motivated and proactive
Impeccable follow-through and commitment to quality customer service
Aptitude for working in a fast-paced, high intensity office environment
Hands-on experience with spreadsheets and proprietary software
Customer service orientation and negotiation skills
High degree of accuracy and attention to detail
Ability to multi-task, establish priorities and organize efficiently with proficiency
Good verbal and written communications skills
Proficient in Excel and Word
Fluent in Spanish a plus
Experience with Viewpoint/Vista ERP a plus

Work Environment

While performing the duties of this job, the employee is regularly exposed to: