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Accounts Payable Specialist

Job Posted 1/28/2025
Conterra Ultra Broadband
Charlotte, NC 28217
United States
Category Accounting
Job Description
JOB TITLE:

Accounts Payable Specialist

REPORTING TO:

Accounting Manager

Location: Charlotte NC - Hybrid (in Office Tues - Thursday)

JOB PURPOSE:

This position is responsible for the receipt, processing, verification and payment of vendor invoices as well as assisting the Accounting department in various AP functions.

POSITION RESPONSIBILITIES:

  • Perform the Accounts Payable Process, including:
    • Gather approvals for vouchers.
    • Input approved vouchers for payment into ERP (currently Dynamics SL).
    • Code invoices to the appropriate general ledger account.
    • Ensure the completeness of AP, including tracking expected invoices.
    • Provide monthly needs for the close of AP, including accruals needed.
    • Match check documentation to printed checks and include remittance when needed.
    • Maintain electronic vendor files by obtaining 1099 data, contact and insurance information.
    • Research and resolve invoice discrepancies with vendor and internal personnel.
    • Monitor accounts to ensure payments are updated.
  • Enter and pay company expense reports for the AP credit card.
  • Administer the company credit card program, including making the monthly online payment and reconciling the company cards to the billing statement.
  • Order and maintain individual company credit cards, including issuance, cancelations, and limit increases.
  • Provide supporting documentation during audits.
  • Manage the annual 1099 process including reconciliation of vendor account balances, printing and distributing 1099s and submitting Form 1098 transmittal to the IRS.
  • Assist in the automation of the AP process during systems implementation.
  • To ultimately evolve more into an analyst role including vendor analytics with the AI/OCR capabilities of our new AP software

QUALIFICATIONS:
  • Significant attention to detail and good problem-solving skills.
  • Ability to excel in a fast-paced and nimble organization.
  • Thoroughness and strong organizational skills.
  • Highly motivated, assertive and self-directed.
  • Good customer service skills for both external and internal customers.
  • Ability to meet assigned deadlines.
  • Willingness and ability to improve and streamline processes.

EXPERIENCE REQUIREMENTS:

  • Bachelor's degree in Accounting, Finance or Business Administration preferred
  • 5-7 years related work experience
  • Good computer skills including, MS Office and ERP Systems
  • Strong Excel Skills (Pivot tables, V-Look ups)