Accounts Payable Specialist

Job Posted 1/24/2025

Folience, Inc.

Sumner, IA 50674

United States

Category Accounting

Job Description

Job Title: Accounts Payable Specialist

Job Summary:
Under general supervision, performs duties necessary for preparing bills, invoices, statements, and vouchers for payment. Ensures timely and accurate processing of payments. Reconciles payable accounts, follows up on discrepancies, and maintains vendor files.

Overview:
Reporting directly to the Plant Controller, this position has responsibility for matching packing slips to invoices, verifying purchase orders, contacting vendors, entering invoices for payment, printing and mailing checks, assisting with returns, and finalizing drop-ship paperwork. Additionally, this role is responsible for data entry, emailing and faxing of sales orders, answering internal and external inquiries, filing, providing support to employees, departments, and managers, and maintaining positive relations.

This position requires frequent interaction with a variety of significant internal and external customers and is an active member of the Life Line Emergency Vehicle Team. This is an onsite position located at Life Line Emergency Vehicles in Sumner, Iowa.

Job Responsibilities:

Using a paperless system, match purchase orders to invoices and process invoices for payment
Charge expenses to accounts and departments by analyzing invoice/expense reports and recording entries
Pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and processing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos and issuing stop-payments
Perform daily account reconciliation
Verify vendor accounts by reconciling monthly statements. Enter new or update vendor names and data
Responsible for compiling and collecting company-issued credit card receipts, reconciling and posting to the general ledger
Report sales tax on a monthly and quarterly basis and prepare use tax filings on quarterly basis
Create/process 1099s
Process annual unclaimed property
Monthly, quarterly, and YE system close procedures
General office admin work: supply ordering, filing, scanning, office mailing
Other duties as assigned, per the needs of the business

Job Skills & Attributions:

Strong communication and attention-to-detail, highly organized. Effectively manages workload and demonstrates a sense of urgency to meet deadlines and can manage multiple tasks at a time. Knowledge of general accounting principles. Proficiency in ERP Systems & MS Office. Experience with accounting and paperless software.

Minimum Requirements:

AA degree or 3 - 4 years of experience in accounting. MS Office applications proficiency required. Dynamics GP or other accounting software experience preferred.