Accounts Payable Specialist

Job Posted 1/20/2025

RADIOLOGY & IMAGING SPECIALISTS of LAKELAND

Lakeland, FL 33801

United States

Category Accounting

Job Description

Job Title: Accounts Payable Specialist

Job Summary:

The Primary responsibilities of the Accounts Payable Specialist include managing the A/P invoice flow through the office from incoming mail, inputting invoices into A/P, selecting invoices currently due for payment, and final digital filing of invoices. Duties also include ensuring the invoices have been approved by the appropriate department, matching receipt documents to invoices, ensuring W-9's are obtained for all vendors, and managing the year-end 1099 process. The This position requires a large degree of attention to detail, as we have payments issued from multiple companies.

Job Responsibilities:

Process the accounts payable invoices by receiving, verifying, and coding invoices on a daily basis to ensure timely payment to vendors and to meet Month-Close deadlines
Distribute invoices to department supervisors or appropriate personnel for approval
Ensure invoices are approved and have necessary backup such as P.O., packing slip, delivery confirmation, and/or receipts
Manage the main AP Inbox with all incoming emails and provide timely response
Check for extension accuracy/remit address and update address/delivery method when needed
Enter invoices into NetSuite and maintain the electronic accounts payable files
Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
Process employee reimbursements

Set up monthly and quarterly recurring invoice payments in NetSuite
Maintain the vendor master file, ensuring all new vendors submit a W-9, so that correct Tax ID and addresses and phone numbers for vendors are obtained
Generate an Open A/P report for all entities which list all outstanding invoices to be reviewed by Controller to ensure payments are being processed timely
Notify the Accounting Manager when the checks are ready to be printed
Maintain vendor relations
Manage the 1099 reporting for all entities
Track all capital purchases and provide a report to Controller for any new additions
Track all Prepaid expenses and create the amortization schedule within NetSuite
Assist Accounting Manager and Controller with other functions as needed

Job Requirements:

High School Diploma or Equivalent Required
Minimum 3 years of similar Accounts Payable experience, preferably in medical field
Strong attention to detail
Strong communication (verbal and written) and customer service skills
Strong technical computer skills (including Microsoft Word, Excel, PowerPoint, etc.)
Demonstrated organizational skills, and ability to produce consistently accurate work
Proficiency with NetSuite or similar ERP system