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Accounts Payable Coordinator

Job Posted 1/25/2025
City of Cleveland Heights, OH
Cleveland, OH 44118
United States
Category Accounting
Full-Time
Job Description
Salary : $34,424.00 - $54,641.60 Annually

Location : Ohio 44118, OH

Job Type: Full Time

Job Number: 2025

Department: Finance Department

Opening Date: 12/17/2024

Description

SUMMARY: Incumbents perform payment processing, and reconciliation with a strong logical understanding of system functionality using financial software systems. Responsibilities also include timely responses to inquiries, working with other department and vendors to resolve a variety of problems, maintaining compliance with internal controls, preparing reports, assists in revising or developing new operations practices to improve efficiency in work procedures, and ensuring all deadlines are consistently met.
Examples of Duties

ESSENTIAL DUTIES & RESPONSIBILITIES:
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed.
  • Responds to internal/external requests for information and assistance; and works with other departments and vendors to resolve a variety of problems
  • Reviews and verifies a large volume of invoices and check requests with a high degree of accuracy. Sorts, codes and matches invoices, sets invoices up for payment, and uploads invoices into the City's financial system
  • Verifies that all invoices were accurately entered and balances are verified.
  • Prepares and processes weekly check runs and electronic transfers and payments; and reconciles accounts payable transactions
  • Reconciles and processes monthly journal entries for internal credit cards, postage and copying charges
  • Monitors accounts to ensure payments are up to date, researches and resolves invoice discrepancies and issues
  • Maintains vendor files, corresponds with vendors and responds to inquiries
  • Produces monthly reports; assists with month end closing
  • Develop and maintain various Excel spreadsheets including utilities, property taxes and listing of all city owned parcels
  • Provides supporting documentation for audits
  • Evaluates and recommends changes in policies and procedures related to their duties
  • Maintains regular attendance and punctuality
  • Performs other duties of a similar nature or level

SUPERVISORY RESPONSIBILITES:
None
Typical Qualifications

QUALIFICATIONS:
Knowledge of:
  • Bookkeeping principles and practices
  • Accounts payable procedures
  • Modern office procedures, methods, and equipment
  • Basic mathematical principles
  • Applicable federal, state, and local laws, rules, and regulations
  • Automated financial accounting software
  • Data entry techniques
Skill in:
  • Keyboarding
  • Organization, attention to detail and accuracy
  • Using computers and related software applications
  • Operating standard office equipment
Ability to:
  • Perform basic mathematical calculations
  • Maintain records and files
  • Manage and execute multiple tasks
  • Perform general ledger entries
  • Provide customer service
  • Compile data
  • Prepare, maintain, and proofread a variety of financially-related reports
  • Review documentation to monitor compliance with applicable laws, codes, rules, and regulations
  • Apply and explain applicable policies and/or procedures, laws, codes or regulations
  • Organize and prioritize work assignments
  • Exercise judgment and discretion
  • Recognize problems, identify alternative solutions, and make appropriate recommendations
  • Interpret a variety of instructions furnished in written, oral, diagram or schedule form
  • Estimate solutions to problems involving fractions, decimals and percentages
  • Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction

EDUCATION AND/OR EXPERIENCE:
High School Diploma or G.E.D. and five years related fiscal support experience in area of accounts payable; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

CERTIFICATION/ LICENSURE:
None
Supplemental Information

ADDITIONAL INFORMATION:
The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

The City of Cleveland Heights offers permanent full time employees an excellent benefits package!
  • Comprehensive Medical & Dental Plan
  • Paid Time Off
  • Life Insurance
  • Deferred Compensation Plans
  • Employee Assistance Program