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Accounts Payable Coordinator Lead (Assistant Coordinating Manager), Accounts Payable

Job Posted 1/17/2025
NYC Health Hospitals
New York, NY 10261
United States
Category Accounting
Full-Time
Job Description
Empower Every New Yorker - Without Exception - to Live the Healthiest Life Possible

NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city's five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers, without exception, to live the healthiest life possible.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Job Description

NYC Health+ Hospitals AP Coordinator Lead is responsible for the timely and accurately invoice processing for payment.

General tasks and responsibilities will include:
  • Lead a team of 3-5 individuals responsible for the accurate and timely processing of invoices for payment
  • Responsible for employee performance and development of assigned personnel in areas of responsibility and accountability
  • Assist in planning, development and training to maintain proficiency of personnel and for use of implementation of methods and procedures
  • Establish uniform correspondence procedures and style practices
  • Manage the approval queue for invoices over $5K for accuracy
  • Reviews and evaluate to identify invoices with exception for resolution
  • Responsible for the accurate data entry of Petty Cash disbursement
  • Adhere to the departmental goals for achieving set goal for timely processing of invoices
  • Identify gaps in Invoice/voucher process and develop solutions to resolve operational issues to improve timeliness of invoice posting
  • Collaborate with Supply Chain to trouble shoot PO discrepancies
  • Coordinate with facility management to identify gaps and develop a game plan for resolution

Minimum Qualifications
1. A Baccalaureate Degree from an accredited college or university in Business Administration, Community Health, Psychology or related discipline with one year of full-time experience in a supervisory or administrative capacity in business management systems, general administration, health care and medical/patient systems administration; or,
2. A satisfactory combination of education, training and experience.

Department Preferences

  • 5+ years experience in processing and managing invoices for a large-scale or in a high-volume setting
  • Experience in AP operations
  • Experience in exception handling
  • Inter-personal and communications skills
  • Strong organization skills
  • Analytic skills
  • Ability to effectively resolve conflicts
  • AP Certification
  • Customer Service

If applying online, please include your cover letter in the same file attachment with your uploaded resume.

NYC Health and Hospitals offers a competitive benefits package that includes:
  • Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
  • Retirement Savings and Pension Plans
  • Loan Forgiveness Programs for eligible employees
  • Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
  • College tuition discounts and professional development opportunities
  • Multiple employee discounts programs