Accounts Payable Associate

Job Posted 1/31/2025

Alside

Cuyahoga Falls, OH 44223

United States

Category Accounting

Full-Time

Job Description

Since 2022, Associated Materials has been undergoing a transformation to maximize our potential through investments in people, operations, and brands.

If you want to be part of a company where your ideas and input are more than just encouraged they're valued this is the place for you. At Associated Materials, your contributions will provide an immediate and lasting impact, helping us achieve what's possible.

JOB TITLE:

Accounts Payable Associate

SUMMARY:

Reporting to the Accounts Payable Manager within the Treasury Operations organization, the Accounts Payable Associate will engage in a variety of vendor and payables related activities in support of the wing-to-wing vendor setup and invoice payment processes. In this roll, the Accounts Payable Associate will take on two key roles, partnering with internal business stakeholders to support vendor compliance and setup activities while also serving as the AP lead for a number of key vendor accounts.

In this role the Accounts Payable Associate will ensure accurate and complete vendor information is entered in the company ERP system and supporting subsystems. Vendor information can be submitted through various channels including email and the vendor registration subsystems. The Accounts Payable Associate will take a lead role in the setup and maintenance of vendor records in the ERP and subsystems, and will partner with procurement and vendors directly in support of creating and maintaining complete and accurate vendor records. The Accounts Payable Associate will regularly review vendor payment methods and payment terms and will make recommendations to the Accounts Payable Manager on vendors to be converted to electronic payments.

In this role the Accounts Payable Associated will take a lead role in the reconciliation and invoice processing for a number of Key Accounts. These accounts represent higher invoice and dollar volumes, the management of which is critical to Associated Material's ongoing procurement of goods and services. The Accounts Payable Associate will ensure accurate and timely processing of Key Account invoices, and will partner with the vendor's receivables and accounting departments to reconcile invoice statements and ensure payments are completed on time and in full. The Accounts Payable Associate will evaluate each Key Account and make recommendations to the AP Manager on opportunities to leverage existing systems and automation to streamline invoice processing.

ROLE OBJECTIVES:

Enter complete and accurate vendor details into ERP and Subsystems.
Maintain complete and accurate tax and banking information, updating as necessary based on vendor inputs.
Review, approve, or reject new vendor requests in partnership with Procurement organization.
Manage Key Account vendors to ensure payments are current and account statements are reconciled.
Take a lead role in driving the timely resolution of held invoices across Associated Materials.

DAY-TO-DAY RESPONSIBILITIES:

Create, update, or inactivate vendors when presented with vendor information.
Perform banking and tax verifications on third party platforms.
Review outstanding invoices for Key Accounts and reconcile vendor statements.
Liaison with Key Account vendor contacts to resolve invoice disputes and statement discrepancies.
Review invoices on hold report daily and drive hold resolution with invoice owners.

AD HOC DUTIES:

Serve as the primary backup for payment processing.
Serve as the primary backup for expense report processing.
Attend meetings and represent the department as the in-house liaison for vendor information.
Make recommendations for process improvements related to vendor setup and invoice processing.
Complete testing in ERP and subsystems for system upgrades, enhancements, and migrations.
Create and resolve tickets related to vendor invoicing issues.

KEY RELATIONSHIPS:

Internal employees, particularly finance and sourcing organizations, and external vendors.

ADDITIONAL DETAILS:

This position works in a high volume, fast-paced department within Associated Materials. The ideal candidate must be a fast learner with attention to detail and strong written and verbal communication skills. The candidate will often be required to multitask and must be able to transition between tasks effectively as real-time support is required.

This position is a full-time salaried role based out of the corporate offices in Cuyahoga Falls, OH with a minimum in-person requirement of 2 days per week.

A brand of Associated Materials, Alside is a leader in exterior building products for residential and commercial remodeling and new construction markets. Established in 1947, Alside distributes a variety of windows, siding, metals, and other building products throughout its more than 100 company-operated supply centers across the United States, serving as a true partner to contractors, remodelers, builders and architects for building products and services.

Associated Materials is an equal opportunity employer.